When evaluating your contact center staff, youโll likely want to establish a performance standard, but what standard works best? In an NCOF session last week, Tim Holody, chief operating officer with jewelry cataloger Seta Corp. (Palm Beach Jewelry), made a case for catalogers to get away from old measurements of calls per hour in the call center. Instead, he suggested that call centers adopt a sales revenue per hour metric. โWeโd probably like reps to take eight calls per hour,โ he said. โMultiply that by (Setaโs average order of) $150, and weโd want reps to generate $1,250 in sales per hour.โ On the other hand, Holody
Contact Centers
As the cost of acquiring customers continues to rise, holding on to the customers who already are loyal has become paramount to multichannel marketing efforts. Keep the customer happy and sheโll be more likely to stick around. Derrell Knight, president of Message Technologies, an outsourced call center and interactive voice response (IVR) developer and host, explains how IVR allows you to optimize your customer service repsโ workloads and keep your customers satisfied. Catalog Success Idea Factory: How can IVR contribute positively to customer retention? Derrell Knight: Customers often call you because thereโs a problem theyโre trying to resolve. And most of those requests are repetitive, meaning
Customer service disagreements and disputes can escalate into more severe confrontations that require a customer service managerโs intervention. Itโs a managerโs responsibility to take care to avoid behavior that could result in negative effects such as litigation or diminished productivity. Below are four key conflict management strategies that can make a significant difference in effectively resolving disagreements and disputes with your customers. 1. Establish a connection. Customer service managers should use language that creates an atmosphere of interest and genuine concern. Avoid negative phrases such as, โWhatโs the problem?โ or language that sends a message of disinterest or disrespect. Youโll find greater success by
The rise of the Internet has given way to a customer who is more informed about her buying options and more discerning about what constitutes good customer service. The challenge then becomes how to meet increasing customer expectations in a time of shrinking budgets and resources, according to the authors of โ5 Contact Center Megatrends and How to Ride Them,โ a whitepaper recently released by contact center software provider eGain. In the whitepaper, eGain offers two tips to improve customer service in the contact center. 1. Think like your customers. While simple, this first step often is overlooked by contact center managers focused on
Hereโs one way to de-stress an irate customer: Use the six-second empathy tactic. Utilizing empathy entails demonstrating with words that you understand what the customer is saying and how he or she is feeling. Itโs a statement thatโs calming, comforting, positive and specific. A good empathetic statement said sincerely takes your contact center rep only six seconds to say. Here are some to try: ยฅ โI understand how frustrating it is not to get the information when you want it.โ ยฅ โI understand how easy it is to get impatient with that product (or service).โ ยฅ โIt sounds like youโre very upset. I see you need our full cooperation.โ A
Whether theyโre interacting with a customer on the phone or designing the layout of your next catalog, your employees are your companyโs mouthpiece. And training employees company-wide to be customer focused at all times can have a big impact on how your customers perceive your brand, writes Craig Cochran, author of โBecoming a Customer-Focused Organizationโ (Paton Press). Cochran identifies five staff-training tactics that drive customer focus and long-term success. 1. Impart your catalogโs mission and strategy. The core reason for any organizationโs existence is to serve its customers, and employees must understand this in no uncertain terms, notes Cochran. He recommends this message be
Missing Person Description: high-quality multichannel buyer Last Seen: purchasing online 18 months ago The Details: A customer placed an online order for top-quality merchandise 18 months ago. Delivery confirmation was received three days later. Your repeated attempts to contact the customer via direct mail and e-mail have been met with no response. This customer is extremely valuable, with a high lifetime value and history of repeat purchases. Please forward any information as soon as possible. Do you know which customers are missing in action? Somewhere deep in your housefile are people who no longer shop from you. For some, service and quality issues alienated
Providing the best possible customer service means hiring the right customer service reps (CSRs). Continued from last weekโs issue of Idea Factory, here are four more tips on developing a better hiring process for CSRs, offered by The Ascent Group, a Kite, Ga.-based management consulting firm specializing in customer service operations and improvement, in its white paper โImproving Front-line Recruitment .โ 5. Recruit for the position and the schedule. If your contact center uses a combination of part-time, temporary and full-time employees, recruit for each type of labor separately, as a different pool of candidates may be interested in each schedule, write the white
Recruiting, interviewing, training and hiring the right customer service reps (CSRs) is a crucial component of your catalogโs success. The Ascent Group, a Kite, Ga.-based management consulting firm specializing in customer service operations and improvement, offers in its white paperโImproving Front-line Recruitment& Hiringโ the following tips you may find useful. 1. Hire for attitude; train for technical skills. โConsider potential, not necessarily experience,โ note the white paperโs authors. During the interview ask questions that would demonstrate if the candidate is motivated and enthusiastic, and loves to serve others. 2. Match candidate expectations with work reality. โThe more a candidate understands the job, the work
Readers: With this issue we welcome new columnist Jim Gilbert, a catalog and DM consultant and a professor of direct marketing. In this column, which weโll publish 10 times this year, Mr. Gilbert will offer practical strategies that can help you boost sales and profitability. โEditors Any time a customer communicates with your company โ that is, interacts with you via one of your customer touchpoints โ you have an opportunity to increase sales and goodwill. Unfortunately in some cases, itโs also an opportunity to lose sales and goodwill. I canโt stress this enough: You must analyze and consistently monitor all of your customer