6 Ways to Improve Your Customer Service
Editor's Note: Jim's blog will not be appearing this week (don't worry, look for it in its regular spot in two weeks). In its place we're re-running this tips-oriented post from last fall. Hope you enjoy!
A few weeks ago, I downloaded a Monopoly game from a company called GameHouse. My son was itching to play the computer version with us on our family night (mostly because I move too slow).
Downloading was a success, but I had problems finding the activation code for the software, so I went in search of a company contact.
I jumped on GameHouse's website, and my first instinct was to look for a phone number to call its customer service department. If you read part 1 of my “You Lost Me There” series a few months back, you know that I'm an adamant believer in having your contact info prominently displayed on your website. Another one of my pet peeves is the ubiquitous page with the contact form. Or, more importantly, how long it takes to get a response from said form.
To me it's simple: Make it easy to speak with me or my business goes elsewhere. I couldn’t find a satisfactory way to contact GameHouse, and I grew frustrated. But there was a big (really big) “Follow us on Twitter” button, so I clicked it. I sent a tweet to GameHouse — and the rest of its followers — on how I was having problems and was aggravated that its website had no contact info. For good measure, I joined its Facebook fan page and sent the same message.
It didn’t take GameHouse long to respond. Thanks to Kristy, who manages GameHouse's Twitter presence, I had an easy way to establish communication with the company and resolve my issues. Turns out that I also ordered half a dozen copies of Monopoly as I tried to get the activation code. Kristy helped me get squared away with GameHouse's billing department, too. It took about a week of back and forth to get all the additional orders credited to my account. Kristy had one of GameHouse's customer service reps work closely with me throughout the process.
Then — and this one blows me away — about a week later I got a package from GameHouse with a different version of Monopoly inside. Also inside was a handwritten card thanking me “for my patience” signed by Kristy with the note: “A little gift for all your troubles.” My son loves it, and everywhere I go (including a lecture I did last week) I tell of my exceptional customer service experience with GameHouse. With this in mind, I offer up some useful pointers.
6 Customer Service Takeaways
- I sent my “You Lost Me There” article to Kristy, who said she'd pass it up the food chain. I hope GameHouse heeds my advice and makes it easier for customers to be served by adding a prominent phone number to its website. I’m not sure everybody will use Twitter like I did, however, meaning the potential for a negative customer service experience is present.
- I was also quite surprised by how seamless the customer service experience can be without “traditional” contact methods being in play. As a “stone age” customer, once I adapted I was happy again.
- Serve your customers in all channels. Social media is having a dramatic impact as a customer service tool; customers will self-select the channel of their choice.
- Exceptional customer service can (and should) be the rule in all channels — online and offline.
- If your customer service isn't exceptional, expect to see negative reviews expressed publicly. Also expect to see bad customer service stories spread virally. Had I not been totally satisfied by the work of Kristy and her team, this column would have read very differently.
- Upset customers can easily be turned into advocates with proper service. Today’s angry customer is tomorrow’s best customer.
Jim Gilbert has had a storied career in direct and digital marketing resulting in a burning desire to tell stories that educate, inform, and inspire marketers to new heights of success.
After years of marketing consulting, Jim decided it was time to “put his money where his mouth was" and build his own e-commerce company, Premo Natural Products, with its flagship product, Premo Guard Bed Bug & Mite Sprays. Premo in its second year is poised to eclipse 100 percent growth.
Jim has been writing for Target Marketing Group since 2006, first on the pages of Catalog Success Magazine, then as the first blogger for its online division. Jim continues to write for Total Retail.
Along the way, Jim has led the Florida Direct Marketing Association as their Marketing Chair and then three-term President, been an Adjunct Professor of Direct and Digital marketing for Miami International University, and created a lecture series, “The 9 Immutable Laws of Social Media Marketing,” which he has presented across the country at conferences and universities.